Software Engineering Department (SWENG) is responsible for computerizing, updating and maintaining administrative, financial and academic systems and functions of the University. It is also responsible for creating e-learning environment to support the educational process through establishing special software for e-learning and educational platforms such as academic portal, which allows students and faculty members to do all electronic academic operations electronically. The department also cooperates with Training and Development Department (TDD) to implement training services for QOU employees, students and the local community in the field of software engineering.
Develop application & Software to facilitate the academic, administrative and technical functions of the University in all fields.
The main objective of the Software Engineering Department is self-sufficiency and sustainability in obtaining the needs of the University in regard to computerized system and e- learning systems. Other objectives of SWENG:
- Developing all administrative, financial, and academic operations, software and computerized systems of the University.
- Creating smart phones applications
- Research and development of advanced software systems and advanced technologies.
- Providing regular maintenance and technical support for computerized systems.
The Software Engineering Department made significant achievements in the areas of software development since 1998. These achievements include the following:
- Admission & Registration, Accounting, Scholarships, aids and Academic Loads Systems:
The main objective of these systems is following up, all information relative to the students since enrollment until graduation in regard to registration, financial processes, scholarships or loan aids provided by the University or external donors. Furthermore, calculating the academic loads of the teaching staff .
- QOU Academic Portal:
QOU Academic Portal is a system that was developed to meet the needs of the rapid expansion and spread of the University inside and outside the country. The portal aims at supporting e-learning environment and enhancing communication among students and teaching staff . In addition, it supports the educational process against all difficulties that students living in the West Bank or Gaza strip face, which prevent them from reaching their University. It is worth mentioning that the number of students users of the academic portal is more than 60,0000 students.
- Financial System:
The Financial System is responsible for processing all financial transactions of the University and for creating general ledger transactions, which are automatically posted to the general ledger chart of accounts. The system also processes the material depreciation of the University; all data of the branches and centers are in one place where they can be accessed and reports can be printed at anytime from anywhere.
- Human Resources System:
With the increasing number of the University staff; the University provided a computerized system to manage records of employees’ . Furthermore, the presence of such a large number of employees requires a centralized database to archive the data and retrieve it in the shortest possible time. Such a computerized system increases the efficiency and quality of work.
- Salaries System:
It is a computerized system to manage and calculate salaries. The System provides the best mechanism to manage the salaries in a simple and accurate way.
- Purchase & Procurement System:
PPS is a system for following-up purchases and procurements and producing reports that assist
Supplies and warehouse keepers to conduct their work in best possible way. They also follow up the needs of the staff such as stationery and office supplies, etc.
The website of Al-QOU is considered “window to the University”, as it reflects the bright image of the University to the outside world. QOU website contains a lot of information on the University and its Branches, study Centers, and departments in addition to the news and activities of QOU. It also provides the teaching staff, the administration and the students with services and academic information through the academic portal in addition to providing the staff with e-mail service.
- Question Bank:
QOU decided to establish a Question Bank in order to relieve the load on the University in preparing exams that comply with the scientific standards as well as reduce cost. This bank ensures the following:
- Quality, content and credibility of the exams.
- Covering the entire curricula and displaying gradually from easy to difficult.
- Reducing human errors in preparing exams.
- Speeding up preparing the exams if needed.
- Facilitating the process of distributing exams papers to the regional centers instead of ordinary mail.
- Saving money.
- Saving time & effort.
- Administrative Portal:
With the significant increase in the staff numbers, the University developed an administrative portal that provides electronic services for employees, this portal increases efficiency and quality of work, it alkso gives accurate results.
- Alumni Portal:
The Alumni Portal ensures communication with the University’s graduates . The establishment of “Alumni Portal” is part of the responsibilities of QOU towards its students to provide them with the available services and to measure impact and feedback as one of the indicators for the development and taking future decisions.
- Education Video Library:
A computerized video library has been established mainly to support the habilitation process of teachers at Al-Quds Open University (QOU) and The University College for Educational Sciences (UCES). The students “teacher’s students” can benefit from these “videos” and watch them any time they need to in order to help them enhance their teaching skills. Other groups may also – upon agreement- benefit from this library such as teachers habilitation programs in national and international universities in addition to teachers who want to enhance their skills and develop their teaching competencies.
- Diplomas registration system and following up courses
This system includes all academic programs, courses, prerequisites, the admitted students, the data of the teaching staff and following up all the related procedures to the students registration, courses sections, registration financial affairs, the grades, grades calculations, issuing transcripts and certificates in addition to following up trainers .
- Library Portal:
The Library Portal enables the User to search in the University Libraries Index, reserve books or extend borrowing them, or inquire about the availability of a book , as well as following-up the Scientific Researches of the University and publishing them.
- Mobile Applications:
These applications provide access to most services whether for the students or staff, by uploading the application via (play store), or through the University Portals on Android smart phones devices.
- Volunteer work and student activities system:
The purpose of this system is to follow-up student’s activities and talents in all the University Branches, in addition to following-up the students voluntary work hours.
- Health Insurance System:
The computerized health insurance system is to follow-up issues related to Health Insurance for the employees and their families, treatments, chronic diseases and other University insurances.
The University has two types of databases (central database, distributed database); the necessary measures are being taken to connect the databases to complement each other.